Kaia HR
Benefits administration and payroll intelligence that catches risks early.
Kaia HR makes benefits administration, payroll operations, eligibility, workforce analytics, and bias audit processes smarter without becoming a generic recruiting tool. Every administrator correction strengthens accuracy and auditability.
Built for Your Role
What Kaia HR does for you.
Every role gets a purpose-built operating surface. Not a generic dashboard — a workspace designed for how you actually work in HR.
Reduce compliance risk by 80% with continuous bias monitoring
Workforce-wide view of disparate impact, LL144 audit readiness, and open enrollment status.
Automate benefits administration and payroll compliance checks
Track payroll accuracy, benefits enrollment, and documentation completeness.
Automate benefits administration and payroll compliance checks
Track payroll accuracy, benefits enrollment, and documentation completeness.
LL144, EEOC, and ADA compliance with automated audit trails
Every employment decision is documented. Bias audit dashboards track disparate impact.
After signup, you choose your role and land directly in your Kaia HR workspace.
Full Lifecycle
Every stage of workforce administration, powered by intelligence.
Onboarding
New hire documents, I-9/E-Verify, benefits election, and payroll setup.
Benefits
Eligibility, life events, COBRA, ACA, carrier EDI 834, and plan reconciliation.
Payroll
Payroll accuracy, tax, wage, garnishment, jurisdiction, and exception handling.
Bias & Analytics
LL144, EEOC/ADA, EU AI Act, pay equity, compensation, and workforce planning.
Classification
Four categories. Benefits, payroll, and bias intelligence.
Eligibility, plan rules, life-event evidence, carrier files, and enrollment fields are complete enough to move.
Tax, garnishment, wage, time, or jurisdiction evidence needs payroll administrator review before processing.
Hiring, promotion, compensation, termination, or benefits-access signals require bias audit and remediation review.
LL144, EEOC, ADA, EU AI Act, payroll, or benefits compliance evidence packaged for review.
The Learning Loop
Every correction makes the system smarter.
AI Prepares
Upload HR operations evidence. Kaia reconciles benefits, payroll, eligibility, workforce, and bias-audit signals.
HR Acts
Benefits administrators, payroll teams, and compliance leaders validate the packet, resolve gaps, or route bias findings.
System Learns
Each correction improves benefits processing accuracy, payroll compliance, bias detection, and LL144-ready benchmark posture.
HR Differentiator
Benefits, payroll, and bias benchmarks in one loop.
The valuable HR work is not another resume screen. It is the operating layer that keeps benefits accurate, payroll compliant, and workforce decisions explainable enough for LL144, EEOC, ADA, and EU AI Act scrutiny.
EDI
Benefits Operations
Validate eligibility, life events, COBRA, ACA, and carrier-file evidence before enrollment errors hit employees.
Payroll
Exception Intelligence
Surface wage, tax, garnishment, jurisdiction, and data-quality exceptions with the right evidence for payroll teams.
LL144
Bias Audit Readiness
Track disparate-impact trends and remediation evidence across HR decisions, not just hiring screens.
Same Intelligence Engine · 8 Regulated Industries
See it work. Right now.
Run a benefits, payroll, or bias-audit packet. Correct the evidence. Watch the process and benchmark posture change.
Kaia HR Process
5-Stage Industry Process
HR operations platform designed to publish status-labeled disparate impact and remediation posture after production baselining. ADP has zero demographic equity data. Proactive bias detection supports human employment, benefits, and payroll authority, and every governed HR correction improves tenant-scoped workflow quality.
Kaia runs process preparation, routing, evidence assembly, and correction learning; authorized humans retain final regulated authority.
Onboarding & Enrollment
New hire benefits enrollment, plan selection guidance, dependent verification, carrier submissions
Benefits Administration
Open enrollment management, life event processing, ACA eligibility tracking, carrier reconciliation
ERISA — fiduciary duty in plan administration
Payroll Intelligence
Automated error detection, multi-state tax compliance, garnishment calculation, anomaly flagging
FLSA — wage and hour compliance
Compliance & Bias Detection
Four-fifths rule analysis, disparate impact monitoring, LL144 audit generation, remediation recommendations
NYC LL144 — automated employment decision tool bias audit
Workforce Analytics
Turnover prediction, benefits utilization, cost optimization, demographic equity reporting
EEOC/ADA/ADEA — anti-discrimination reporting requirements
Target Benchmark Posture
Disparate Impact Ratio
Target: 3% | Industry average: 18%
Status-labeled until production baselines support public RRES publication.